The following actions were taken at the April 5, 2017, City of Cottage Grove Council meeting. City Council meetings are broadcast by the South Washington County Cable Commission and are available for online viewing at www.swctc.org.

Inclusive Playground Donation – West St. Paul/Mendota Heights Rotary Club
The Council accepted a donation of $21,000 from the West St. Paul/Mendota Heights Rotary Club to be used towards the construction of the Inclusive Playground at Woodridge Park.  
Contact: Molly Pietruszewski, Recreation Supervisor, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-3404

City Code Amendment – Sunday Liquor Sales
The Council passed an ordinance amending City Code Chapter 3-12-5-B-3 relating to Liquor Control, Sunday Sales.  This ordinance brings the City Code in line with the State statute allowing Sunday off-sales of intoxicating liquor.  
Contact: Neil Belscamper, Deputy City Clerk, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2878

Shared Use Agreement for School Recreational Facilities
The Council authorized entering into the Shared Use Agreement for Recreational Facilities between School District 833 and City of Cottage Grove.  The Shared Use Agreement formalizes the responsibilities that have been assumed between School District 833 and the City of Cottage Grove.  The general public, nor staff, are expected to see any changes in service provisions.
Contact: Zac Dockter, Parks & Recreation Director, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2847

Purchase of Workers Compensation Insurance from the League of Minnesota Cities Insurance Trust
The Council authorized the purchase of workers compensation insurance from the League of Minnesota Cities Insurance Trust in the amount of $454,060, which includes the experience modifier, a premium discount, and a $25,000 per occurrence medical deductible.  
Contact: Joe Fischbach, Human Resources Director and City Clerk, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2883

Cottage Grove Athletic Association Premises Permit at Junction 70 Grill
The Council adopted the resolution authorizing issuance of a premises permit to the Cottage Grove Athletic Association to conduct lawful purpose gambling at Junction 70 Grill, 6933 Pine Arbor Drive South.  
Contact: Joe Fischbach, Human Resources Director and City Clerk, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2883

Appointment to Advisory Committee on Historic Preservation
The Council appointed Marie Sumstine to a term on the Advisory Committee on Historic Preservation ending on Feb. 28, 2018.
Contact: Joe Fischbach, Human Resources Director and City Clerk, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2883

Minnesota High Speed Rail Commission Joint Powers Agreement Amendments
The Council adopted a resolution approving amendments to the Minnesota High Speed Rail Commission Joint Powers Agreement.  Contact: Joe Fischbach, Human Resources Director and City Clerk, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2883

Safe Routes to Schools – Cooperative Agreements
The Council approved the Cooperative Agreement between the City of Cottage Grove and Washington County for Construction Cost of County State Aid Highway (CSAH) 19, CSAH 13, and County Road (CR) 74 Multi-Use Trails.

The Council approved the Cooperative Agreement between the City of Cottage Grove and Washington County for Maintenance of CSAH 19, CSAH 13, and CR 74 Multi-Use Trails.

The County was awarded the Safe Routes to School funds for two trail segments:
1.    Hinton Avenue (CSAH 13) from 68th Street to 65th Street and along 65th Street (CR 74) from the Cottage Grove Elementary School entrance to Hinton Avenue
2.    CSAH 19 from 80th Street to Indian Boulevard.

In order for the County to receive funding through Safe Routes to School, the County and the City need to enter into a maintenance agreement for the trail segments.  
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

Harkness Avenue Small Area Study
The Council approved the Harkness Avenue small area planning study as identified in the March 16, 2017 proposal from Stantec, at a cost not to exceed $20,908.  The purpose of the study is to obtain additional focused background information related to land use guidance changes that may occur in that area in conjunction with the 2040 Comprehensive Plan update.
Contact: John M. Burbank, Senior Planner, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2825

Woodridge Park Inclusive Playground Quote Award
Council awarded the 2017 Woodridge Park Inclusive Playground contract to Landscape Structures, Inc. for the total base quote of $597,321.50.   They also awarded Alternate #1 for $42,241.55 and Alternate #2 for $49,251.07, contingent upon the availability of funds, by June 1, 2017.  
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

East Point Douglas Road & West Point Douglas Road Right-of-Way Release
The Council approved a contract with the Minnesota Department of Transportation regarding the release of East Point Douglas Road and West Point Douglas Road right-of-way to the City of Cottage Grove.  
Contact: Ryan Burfeind, P.E., Project Engineer, Assistant City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2899

Well No. 4 Maintenance Project – Final Payment
The Council adopted a resolution authorizing the final payment in the amount of $1,406.28 to E.H. Renner & Sons, Inc. for the Cottage Grove Well No. 4 Maintenance Project.  
Contact: Les Burshten, Public Works Director, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2810

Designation of 12/31/2016 General Fund Balance
The Council received information from the Finance Department on the year end General Fund Balance for 12/31/2016.  There was an increase to the General Fund balance of $180,086 on December 31, 2016, after transfers totaling $276,391 to other funds.  There was a positive variance from the original 2016 budget of $696,396 and from the revised 2016 budget of $276,391.  For 2016, the amount of revenues exceeded the City’s expenditures by $462,388.  Per the Fund Balance policy, the following fund transfers were identified:
    Outstanding debt: $115,388
    Equipment replacement: $82,420
    Building replacement: $49,452
    Future pavement management: $32,396
    Total: $280,228
Contact: Robin Roland, Finance Director, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2832

Mandatory Write Off of 2016 Ambulance Charges
The Council adopted a resolution approving the mandatory write off of 2016 Ambulance charges totaling $2,331,300.  These charges are a combination of Medicare and Medicaid paid accounts and other mandatory adjustments in addition to actual “bad-debt” which has previously been turned over to collection.  Mandatory write-offs should not be deemed an indication of adverse financial circumstances.
Contact: Robin Roland, Finance Director, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2832

Replacement of Unit 70-8204-05
Council authorized staff to replace unit 70-8204-05, a 2005 New Holland Backhoe, for the Water Department.  The current backhoe needs to be replaced due to its age, recent maintenance costs, trade-in value, and overall condition.  The 2017 budget included a line item in the water fund budget for $153,000 to replace the backhoe.  Actual cost, after trade-in of the current backhoe, will be $119,058.
Contact: Adam Moshier, Management Assistant, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2844

County Road 74 and Goodview Avenue Improvements Maintenance Agreement
The Council approved the Maintenance Agreement between Washington County and the City of Cottage Grove for maintenance of the improvements at County Road 74 and Goodview Avenue.  
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

65th Street, Geneva Avenue, and New Oltman Middle School Improvements Project Assessment Waiver and Easement Agreements
The Council approved and executed the assessment waiver agreement between the City of Cottage Grove and The George L. Posavad, Jr. Trust, The Verene E. Posavad Trust, and the Posavad Family Limited Partnership.  

The Council approved and executed the permanent and temporary construction easement agreement between the City of Cottage Grove and The George L. Posavad, Jr. Trust, The Verene E. Posavad Trust, and the Posavad Family Limited Partnership.  

These agreements are a part of the construction of the roundabout at 65th Street and Goodview Avenue, 66th Street, and the various utility extensions into their property to support future development.
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

HERO Center – Construction Management Pre-Design Services Contract
The Council awarded the professional service contract to RJM for the Construction Management Pre-Design services for the HERO Center in the value of $34,780.
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

Construction and Maintenance Agreements with Washington County for the CSAH 22 Management & Safety Project
Council approved the Cooperative Agreement between Washington County and the City of Cottage Grove for construction of the CSAH 22 Management & Safety Project.

Council approved the Cooperative Agreement between Washington County and the City of Cottage Grove for maintenance of the CSAH 22 Management & Safety Project.
Contact: Ryan Burfeind, P.E., Project Engineer, Assistant City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2899

Trunk Sanitary Sewer Rehabilitation Project (Hy-Vee Site) Quote Award
The Council adopted a resolution awarding the quote for the Trunk Sanitary Sewer Rehabilitation Project (Hy-Vee Site) to Lametti & Sons, Inc. in the amount of $48,600.  
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

70th Street & Jamaica Avenue Project – Change Order
The Council approved Change Order No. 1 for the 70th Street South (CSAH 22) and Jamaica Avenue Improvements Project, allowing for the project cost overrun due to changes in the scope of the project and where bid items and unit costs were not bid as part of the original contract with Stantec.  
Contact: Ryan Burfeind, P.E., Project Engineer, Assistant City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2899

Appointment of Public Services Commission Chair
The Council appointed Jodi Lewis as Chair of the Public Services Commission.  
Contact: Les Burshten, Public Works Director, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2810

2017 Pavement Management Project
The Council adopted a resolution awarding the bid for the 2017 Pavement Management Utility and Street Improvements to Northwest Asphalt, Inc. in the amount of $1,457,188.99, which includes Alternate #1, the unpaved aggregate trail along the east side of Pond C-P8.  
Contact: Ryan Burfeind, P.E., Project Engineer, Assistant City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2899

65th Street, Geneva Avenue, and New Oltman Middle School Improvements
The Council adopted a resolution awarding the bid for the 65th Street, Geneva Avenue, and New Oltman Middle School Improvements project to Eureka Construction, Inc. in the amount of $2,373,767.72.  This is below the engineer’s estimate of $3.2 million.   
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

Central Fire Station – Bid Award (Guaranteed Maximum Price Contract) and Carpentry Bid Award
The Council adopted a resolution approving the Guaranteed Maximum Price Contract with Kraus-Anderson in the value of $7,668,057.

The Council adopted a resolution awarding the Central Fire Station Carpentry Contract to Ebert, Inc. DBA Ebert Construction in the amount of $398,800.
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

East Point Douglas Road – 80th Street Intersection Improvements Project
The Council adopted a resolution awarding the bid for the East Point Douglas Road – 80th Street Intersection Improvements Project to Hardrives, Inc. in the amount of $428,287.56.  
Contact: Ryan Burfeind, P.E., Project Engineer, Assistant City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2899

Innovation Road Renaming
The Council adopted a resolution renaming the Innovation Road (CSAH 19) segment located north of the Highway 61 Interchange and south of the 90th Street to Keats Avenue South.  
Contact: John M. Burbank, Senior Planner, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2825

Water and Sewer Rate Study Workshop
The Council and Community Development staff discussed the importance of undertaking a comprehensive study of the infrastructure to determine whether the fee structures are appropriate to accommodate the changes in population and regional water efficiency goals.  The study would evaluate the current utility rate and area charge fee structure and the results would be utilized to develop a fee structure that will adequately fund the water and sewer utility funds.  It would also review the existing tiered fee structure for services and implement measures to promote water efficiency with residential, commercial, industrial, and institutional customers.  Throughout this, the City would continue to participate in the Washington County Municipal Water Coalition to further develop regional water use goals, objectives, and water supply approaches and to promote the importance of water efficiency and conservation.  
Contact: Jennifer Levitt, Community Development Director/City Engineer, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2890

River Oaks Update – First Quarter Workshop
Parks and Recreation Director Zac Dockter provided an update to Council regarding River Oaks, including annual income comparisons from 2013-2017, bi-weekly financial reports, comparing benchmarks from original business plan to actual performance, marketing activity, banquet financial report, banquet and event sales percentage and volume, banquet and event menu, and a summary of lounge menu changes.
Contact: Zac Dockter, Parks & Recreation Director, This email address is being protected from spambots. You need JavaScript enabled to view it., 651-458-2847

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